The Max Planck Institute for Brain Research (MPI for Brain Research) in Frankfurt am Main is a steadily growing research institution in the field of basic biological/medical research and is specifically interested in the functioning of circuits in the brain. The institute currently has around 220 employees and consists of three scientific departments, three research groups and several service facilities.
The Neural Systems Department - Prof. Dr. Gilles Laurent is looking for an
Assistant or Foreign Language Secretary (m/f/d)
to start as soon as possible, initially for a limited period of two years - with the possibility of permanent employment thereafter.
The position is initially part-time (50%) with the possibility of increased hours in the future.
Your responsibilities:
- Handling correspondence in German, English and a third language
- Scheduling and monitoring of the Director’s appointments and meetings
- Organization and supervision of events (e.g. seminars, guest lectures, project meetings, teleconferences, conferences, symposia)
- Organization, planning and billing of domestic and international trips
- Support in the preparation of applications and reports for scientific projects and internaldocuments (translation, editing, layout) and for scientific publications (reference management)
- On-boarding of employees and students and maintenance of member and mailing lists
- Assistance with applicant management for interns
- General administrative and secretarial duties and administrative tasks to support the Director and departmental staff
Your profile:
- Training as a foreign language secretary, office management assistant or comparable qualification
- Commitment, independence and team spirit
- Several years of professional experience as an assistant, preferably in scientific institutions or research organizations
- Proven excellent knowledge of English and German, good knowledge of at least one other foreign language is an advantage
- Interest in science
- Very good knowledge of common office IT applications (MS Word, PowerPoint, Excel); knowledge of and experience with reference management software is of advantage
- Very good communication skills
- Organizational talent, high social competence, integrity, discretion and loyalty
We offer you:
- A varied, interesting job in a pleasant, family-friendly and international atmosphere
- Transparent payment according to the TVöD-Bund (classification depending on qualifications and professional experience) with all the benefits of the public sector, such as an attractive pension scheme (VBL) and a guaranteed year’s end special payment
- Job-related further and advanced training
- Company health management (e.g. sports courses)
- Cafeteria and bistro in the institute
- a subsidy for the Germany job ticket
- Good connection to public transportation
The Max-Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. Furthermore, the Max Planck Society seeks to increase the number of women in those areas where they are underrepresented and therefore explicitly encourages women to apply.
The compatibility of work and family is very important to us; among other things, we offer the possibility of childcare in the immediately neighboring Kita Kairos. For more information, please visit our homepage.
We look forward to receiving your complete application documents including a letter of motivation explaining why your qualifications and experience make you a suitable candidate for this position, CV, reference letter (if available) and certificates as a single PDF document by March 22, 2025, to be provided via our application portal:
